The best software for data rooms does not need a steep learning curve. This is especially important for teams and companies who want to concentrate their efforts on achieving the desired outcome of a deal or transaction rather than learning an unfamiliar tool. Many providers offer templates, checklists and playbooks to help users organize and work effectively. Some have even advanced features like iDeals Sync to allow for seamless integration with corporate file storage systems. Advanced search filters and tags along with optical character recognition tools let users locate any document in a matter of seconds. Other features that are commonly used include automatic index numbers and dynamic watermarks that are displayed on top of each uploaded document after viewing or downloading and printing, as well as activity reports that indicate who was able to access which documents for how long.

The iDeals virtual space offers various security features that protect confidential information, including two-factor authentication as well as customizable NDAs. It also provides bulk invitations to users. It also lets users cut out text or images from documents, and limit access to documents based upon IP addresses and time.

Q&A reporting allows administrators to see and print all questions responses, comments and questions received by experts in the course of a deal or project. They can easily reassign answers to other experts, modify the workflow and track the entire process. Data can be exported to board software Excel to facilitate data entry.