Virtual board rooms are an online tool for organizing meetings, managing documents and facilitating collaboration between board members and committees. Before deciding on a board management software, it is important to consider your team’s user experience. The switch to digital tools can be difficult if your staff aren’t familiar with them. Request free trials of various boards portal solutions to ensure they are compatible with your company’s needs.

The ideal solution will be easy and intuitive with a dashboard that displays all important notifications and updates at all in one location. It also comes with an option to search that allows you to easily locate documents and files by entering keywords, phrases, file names or data ranges. It should also be able to support various meeting formats like audio and video teleconferences as well as digital signature.

It is important to select the right solution that can be quickly deployed and easily supported on different devices. It should also provide secure, paperless storage for all documents related to the meeting. A good board management portal will have advanced security http://board-meeting.blog/boardbookit-a-new-way-for-managers-to-organize-and-share-information protocols like two-step verification, remote device purging, and secure access control for documents.

A board portal makes it easy to organize meetings, upload all necessary materials, and even the agenda. It is also easy to move agenda items into draft meeting minutes and then distribute them to the board for approval. You can also use the board management tool to make sure that all attendees are informed about upcoming meetings, votes or surveys, as well as other deadlines.