Despite board members’ desires to return to in-person meetings the pandemic has forced us to meet online. This hybrid approach will not go away, and boards must find ways to run effective meetings for both in-person and remote attendees.

To ensure that meetings remain productive, the chairman of the board has to stick to the agenda and give clear direction. Digital tools can help speed up meeting processes by allowing attendees to work through items more quickly. It is also essential that remote and in-person attendees receive the same materials prior to the meeting. This includes documents and slides used during the meeting, as well as notes and information sent out in advance.

Prioritizing participation in hybrid meetings will ensure that all board members are on the same level. To accomplish this, it’s essential to ensure that the virtual platform is functioning properly and all of the necessary links have been accessed and downloaded prior the start of the meeting. You can spot and fix any issues earlier by having a dedicated employee log into the meeting.

Similar to muting the microphone when not speaking will help eliminate echoes and background noise and allow everyone to focus on the topic at hand. It’s also a good idea to close extra tabs and pause any videos or music before starting the meeting. In addition, using a meeting management software that has accessibility features can make your event more accessible to those with vision, hearing or speech disabilities.

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