With the advent of flexible working teams are collaborating across time zones and distances more than ever. This requires sharing large files between colleagues who work remotely. However traditional methods of sharing files are not the most secure. In fact, it’s not difficult for employees to transmit sensitive documents that contain intellectual property or other regulated information to the wrong people either by mistake or in a deliberate manner.

These uncontrolled information transfers could expose your company to the risk of costly fines as well as damage to its reputation if you don’t implement the appropriate security measures. Therefore, it is essential to create a system that allows to control how files are shared with partners and customers and within your own business.

To prevent the risks of uncontrolled file sharing, your organization should choose a platform that offers access control that is granular and offers centralized security monitoring. You can also make sure that only people with the proper authorization have access to specific folders and files as well as any modifications made to a file. Additionally, an enterprise content services platform provides an audit trail centralized, making it easy to trace the user’s history and spot issues that could lead to violations of privacy or in violation of.

Look for a file sharing application that is easy to use and can integrate with your workflows. You should be cautious not to pay for features aren’t dataroomindex.org/using-due-diligence-data-room-appropriately needed. If you’re thinking of using an online client file portal ensure that the application includes options for customized branding and simple set up for your clients.