Virtual https://gb-ware.com/how-to-organize-work-inside-a-virtual-data-room data rooms (VDRs) are online storage facilities that allow secure exchange of digital documents. VDRs combine cloud storage with security to allow users to access shared data from any online device, at any time. In the end, VDRs allow companies to share their data more quickly and securely than physical data rooms or traditional digital sharing methods.

A modern-day virtual data room provides a range of document-specific security features that provide granular control over who can print, save or even view the specific document. It should also have an ability to search that will locate information in various documents and files – including PDFs – and provide intelligent results. It should also include document processing capabilities to convert handwritten text, paper documents and documents saved in images to digitally-readable format. It should be able monitor and record the user’s activities down to the page-level, providing a thorough audit for compliance or to use in disputes.

Because a large portion of users will be new to using the platform, it’s vital that a VDR provider offers extensive user onboarding and training sessions. This could be done through webinars, video tutorials or other online interactive sessions. A VDR should also be able to connect seamlessly with popular productivity software like tools for managing projects as well as communication platforms and document editing apps. This will allow for easier navigation and more efficient collaboration. It should also have advanced cross-platform and mobile compatibility to make it easier for users to work remotely.